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Little Champs Nursery School Policies

1.1 Children’s rights and entitlements

Policy statement

  • Little Champs Nursery School promote children's right to be strong, resilient and listened to by creating an environment in our setting that encourages children to develop a positive self image, which includes their heritage arising from their colour and ethnicity, their languages spoken at home, their religious beliefs, cultural traditions and home background.
  • We promote children's right to be strong, resilient and listened to by encouraging children to develop a sense of autonomy and independence.
  • We promote children's right to be strong, resilient and listened to by enabling children to have the self- confidence and the vocabulary to resist inappropriate approaches.
  • Little Champs Nursery School help children to establish and sustain satisfying relationships within their families, with peers, and with other adults.
  • We work with parents to build their understanding of, and commitment to, the principles of safeguarding all our children.

 

What it means to promote children’s rights and entitlements to be ‘strong, resilient and listened to’.

To be strong means to be:

  • secure in their foremost attachment relationships, where they are loved and cared for by at least one person who is able to offer consistent, positive and unconditional regard and who can be relied on;
  • safe and valued as individuals in their families and in relationships beyond the family, such as day care or school; self assured and form a positive sense of themselves – including all aspects of their identity and heritage;
  • included equally and belong in early years settings and in community life;
  • confident in abilities and proud of their achievements;
  • progressing optimally in all aspects of their development and learning;
  • part of a peer group in which to learn to negotiate, develop social skills and identity as global citizens, respecting the rights of others in a diverse world; and
  • able to represent themselves and participate in aspects of service delivery that affects them, as well as aspects of key decisions that affect their lives.

To be resilient means to:

  • be sure of their self worth and dignity;
  • be able to be assertive and state their needs effectively;
  • be able to overcome difficulties and problems;
  • be positive in their outlook on life;
  • be able to cope with challenge and change;
  • have a sense of justice towards themselves and others;
  • develop a sense of responsibility towards themselves and others; and
  • be able to represent themselves and others in key decision making processes.

 

To be listened to means:

  • adults who are close to children recognise their need and right to express and communicate their thoughts, feelings and ideas;
  • adults who are close to children are able to tune in to their verbal, sign and body language in order to understand and interpret what is being expressed and communicated;
  • adults who are close to children are able to respond appropriately and, when required, act upon their understanding of what children express and communicate; and
  • adults respect children’s rights and facilitate children’s participation and representation in imaginative and child centred ways in all aspects of core services.

This policy was adopted at a meeting of

Little Champs Nursery School

 

Held on

27th November 2012

 

Date to be reviewed

27th November 2013

 

Signed on behalf of the provider

Neeru Dutt

Name of signatory

Neeru Dutt

Role of signatory (e.g. chair, director or owner)

Director

 

1.2 Safeguarding children and child protection

    (Including managing  allegations of abuse against a member of staff)

 

Policy statement

Little Champs Nursery  will work with children, parents and the community to ensure the rights and safety of children and to give them the very best start in life. Our Safeguarding Policy is based on the three key commitments of the Pre-school Learning Alliance Safeguarding Children Policy.

Procedures

We carry out the following procedures to ensure we meet the three key commitments of the Alliance
Safeguarding Children Policy.

Key commitment 1

The Alliance is committed to building a 'culture of safety' in which children are protected from abuse and harm in all areas of its service delivery.

Staff and volunteers

  • Our designated person who co-ordinates child protection issues is: Leanne Maidment
  • Our designated officer (a member of the management team) who oversees this work is :Neeru Dutt
  • We ensure all staff are trained to understand our safeguarding policies and procedures and that parents are made aware of them too.
  • All staff have an up-to-date knowledge of safeguarding issues.
  • We provide adequate and appropriate staffing resources to meet the needs of children.
  • Applicants for posts within the setting are clearly informed that the positions are exempt from the Rehabilitation of Offenders Act 1974.
  • Candidates are informed of the need to carry out 'enhanced disclosure' checks with the Criminal Records Bureau before posts can be confirmed.
  • Where applications are rejected because of obtaining information that has been disclosed, applicants have the right to know and to challenge incorrect information.
  • We abide by Ofsted requirements in respect of references and Criminal Record Bureau checks for staff and volunteers, to ensure that no disqualified person or unsuitable person works at the setting or  has access to the children.
  • Volunteers do not work unsupervised.
  • We record information about staff qualifications, and the identity checks and vetting processes  that have been completed including:
  • the criminal records disclosure reference number;
  • the date the disclosure was obtained; and
  • details of who obtained it.
  • Little Champs Nursery  inform all staff that they are expected to disclose any convictions, cautions, court orders or reprimands and warnings which may affect their suitability to work with children (whether received  before or during their employment with us).
  • We abide by the Safeguarding Vulnerable Groups Act (2006) requirements in respect of any person who is dismissed from our employment, or resigns in circumstances that would otherwise have led to dismissal for reasons of a child protection concern.
  • We have procedures for recording the details of visitors to the setting.
  • We take security steps to ensure that we have control over who comes into the setting so that no unauthorised person has unsupervised access to the children.
  • Little Champs Nursery  take steps to ensure children are not photographed or filmed on video for any other purpose than to record their development or their participation in events organised by us. Parents sign a consent form and have access to records holding visual images of their child.

 

Key commitment 2
The Alliance is committed to responding promptly and appropriately to all incidents or concerns of abuse that may occur and to work with statutory agencies in accordance with the procedures that are set down in 'What to do if you’re worried a child is being abused' (HMG 2006).

Responding to suspicions of abuse

  • We acknowledge that abuse of children can take different forms - physical, emotional, and sexual, as well as neglect.
  • When children are suffering from physical, sexual or emotional abuse, or experiencing neglect, this may be demonstrated through:
  • significant changes in their behaviour;
  • deterioration in their general well-being;
  • their comments which may give cause for concern, or the things they say (direct or indirect
  • disclosure);
  • changes in their appearance, their behaviour, or their play;
  • unexplained bruising, marks or signs of possible abuse or neglect; and
  • any reason to suspect neglect or abuse outside the setting.
  • Little Champs Nursery  take into account factors affecting parental capacity, such as social exclusion, domestic violence, parent’s drug or alcohol abuse, mental or physical illness or parent’s learning disability.
  • We are aware of other factors that affect children’s vulnerability such as, abuse of disabled children; fabricated or induced illness; child abuse linked to beliefs in spirit possession; sexual exploitation of children, such as through internet abuse; and Female Genital Mutilation; that may affect, or may have affected, children and young people using our provision.
  • We also make ourselves aware that some children and young people are affected by gang activity, by complex, multiple or organised abuse, through forced marriage or honour based violence or may be victims of child trafficking. While this may be less likely to affect young children in our care, we may become aware of any of these factors affecting older children and young people who we may come into contact with.
  • Where we believe that a child in our care or that is known to us may be affected by any of these factors we follow the procedures below for reporting child protection concerns.
  • Where such evidence is apparent, the child's key person makes a dated record of the details of the concern and discusses what to do with the member of staff who is acting as the 'designated person'. The information is stored on the child's personal file.
  • Little Champs Nursery  refer concerns to the local authority children’s social care department and co-operate fully in any subsequent investigation. NB In some cases this may mean the police or another agency identified by the Local Safeguarding Children Board.
  • We take care not to influence the outcome either through the way we speak to children or by asking questions of children.
  • We take account of the need to protect young people aged 16-19 as defined by the Children Act 1989. This may include students or school children on work placement, young employees or young parents. Where abuse is suspected we follow the procedure for reporting any other child protection concerns. The views of the young person will always be taken into account, but the setting may override the young person’s refusal to consent to share information if it feels that it is necessary to prevent a crime from being committed or intervene where one may have been, or to prevent harm to a child or adult. Sharing confidential information without consent is done only where not sharing it could be worse than the outcome of having shared it.

 

Recording suspicions of abuse and disclosures

  • Where a child makes comments to a member of staff that give cause for concern (disclosure), or a member of staff observes signs or signals that give cause for concern, such as significant changes in behaviour; deterioration in general well-being; unexplained bruising, marks or signs of possible abuse or neglect; that member of staff:
  • listens to the child, offers reassurance and gives assurance that she or he will take action;
  • does not question the child;
  • makes a written record that forms an objective record of the observation or disclosure that includes: the date and time of the observation or the disclosure; the exact words spoken by the child as far as possible; the name of the person to whom the concern was reported, with the date and time; and the names of any other person present at the time.
  • These records are signed and dated and kept in the child's personal file, which is kept securely and confidentially.
  • The member of staff acting as the 'designated person' is informed of the issue at the earliest opportunity.
  • Where the Local Safeguarding Children Board stipulates the process for recording and sharing concerns, we include those procedures alongside this procedure and follow the steps set down by the Local Safeguarding Children Board.

Making a referral to the local authority children's social care team

  • The Pre-school Learning Alliance's publication Safeguarding Children contains procedures for making a referral to the local children's social care team, as well as a template form for recording concerns and making a referral. This is based on ‘What to do if you're worried a child is being abused’ (HMG 2006).
  • We keep a copy of this document alongside the procedures for recording and reporting set down by our Local Safeguarding Children Board, which we follow where local procedures differ from those of the Pre-school Learning Alliance.

Informing parents

  • Parents are normally the first point of contact. We discuss concerns with parents to gain their view of events, unless we feel this may put the child in greater danger.
  • We inform parents when we make a record of concerns in their child’s file and that we also make a note of any discussion we have with them regarding a concern.
  • If a suspicion of abuse warrants referral to social care, parents are informed at the same time that the referral will be made, except where the guidance of the Local Safeguarding Children Board does not allow this, for example, where it is believed that the child may be placed in greater danger.
  • This will usually be the case where the parent is the likely abuser. In these cases the social workers will inform parents.

Liaison with other agencies

  • We work within the Local Safeguarding Children Board guidelines.
  • We have the current version of 'What to do if you’re worried a child is being abused' available for parents and staff and ensure that all staff are familiar with what they need to do if they have concerns.
  • We have procedures for contacting the local authority regarding child protection issues, including maintaining a list of names, addresses and telephone numbers of social workers, to ensure that it is easy, in any emergency, for the setting and children's social care to work well together.
  • We notify the registration authority (Ofsted) of any incident or accident and any changes in our arrangements which may affect the well-being of children or where an allegation of abuse is made against a member of staff (whether the allegations relate to harm or abuse committed on our premises or elsewhere). Notifications to Ofsted are made as soon as is reasonably practicable, but at the latest within 14 days of the allegations being made.
  • Contact details for the local National Society for the Prevention of Cruelty to Children (NSPCC) are also kept.

Allegations against staff

  • We ensure that all parents know how to complain about the behaviour or actions of staff or volunteers within the setting, or anyone living or working on the premises occupied by the setting, which may include an allegation of abuse.
  • We respond to any inappropriate behaviour displayed by members of staff or any other person working with the children, which includes:
  • inappropriate sexual comments;
  • excessive one-to-one attention beyond the requirements of their usual role and responsibilities, or inappropriate sharing of images.
  • We follow the guidance of the Local Safeguarding Children Board when responding to any complaint that a member of staff or volunteer within the setting, or anyone living or working on the premises occupied by the setting, has abused a child.
  • We respond to any disclosure by children or staff that abuse by a member of staff or volunteer within the setting, or anyone living or working on the premises occupied by the setting, may have taken, or is taking place, by first recording the details of any such alleged incident.
  • We refer any such complaint immediately to the Local Authority Designated Officer (LADO) to investigate.
  • We also report any such alleged incident to Ofsted, as well as what measures we have taken. We are aware that it is an offence not to do this.
  • We co-operate entirely with any investigation carried out by children’s social care in conjunction with the police.
  • Where the management team and children’s social care agree it is appropriate in the circumstances, the chair/director/owner will suspend the member of staff on full pay, or the volunteer, for the duration of the investigation. This is not an indication of admission that the alleged incident has taken place, but is to protect the staff, as well as children and families throughout the process.

Disciplinary action
Where a member of staff or volunteer has been dismissed due to engaging in activities that caused concern for the safeguarding of children or vulnerable adults, we will notify the Independent Safeguarding Authority (ISA) of relevant information, so that individuals who pose a threat to children (and vulnerable groups) can be identified and barred from working with these groups.

Key commitment 3
The Alliance is committed to promoting awareness of child abuse issues throughout its training and learning programmes for adults. It is also committed to empowering young children, through its early childhood curriculum, promoting their right to be strong, resilient and listened to.

Training

  • We seek out training opportunities for all adults involved in the setting to ensure that they are able to recognise the signs and signals of possible physical abuse, emotional abuse, sexual abuse and neglect and that they are aware of the local authority guidelines for making referrals.
  • We ensure that designated persons receive training in accordance with that recommended by the Local Safeguarding Children Board.
  • We ensure that all staff know the procedures for reporting and recording any concerns they may have  about the provision.

Planning

  • The layout of the rooms allows for constant supervision. No child is left alone with staff or volunteers in a one-to-one situation without being visible to others.

Curriculum

  • We introduce key elements of keeping children safe into our programme to promote the personal, social and emotional development of all children, so that they may grow to be strong, resilient and listened to and so that they develop an understanding of why and how to keep safe.
  • We create within the setting a culture of value and respect for individuals, having positive regard for children's heritage arising from their colour, ethnicity, languages spoken at home, cultural and social background.
  • We ensure that this is carried out in a way that is developmentally appropriate for the children.

Confidentiality

  • All suspicions and investigations are kept confidential and shared only with those who need to know. Any information is shared under the guidance of the Local Safeguarding Children Board.

Support to families

  • We believe in building trusting and supportive relationships with families, staff and volunteers in the group.
  • We make clear to parents our role and responsibilities in relation to child protection, such as for the reporting of concerns, information sharing, monitoring of the child, and liaising at all times with the local children’s social care team.
  • We will continue to welcome the child and the family whilst investigations are being made in relation to any alleged abuse.
  • We follow the Child Protection Plan as set by the child’s social care worker in relation to the setting's designated role and tasks in supporting that child and their family, subsequent to any investigation.
  • Confidential records kept on a child are shared with the child's parents or those who have parental responsibility for the child in accordance with the Confidentiality and Client Access to Records procedure and only if appropriate under the guidance of the Local Safeguarding Children Board.

Legal framework

Primary legislation

  • Children Act (1989 s47)
  • Protection of Children Act (1999)
  • Data Protection Act (1998)
  • The Children Act (Every Child Matters) (2004)
  • Safeguarding Vulnerable Groups Act (2006)

Secondary legislation

  • Sexual Offences Act (2003)
  • Criminal Justice and Court Services Act (2000)
  • Equalities Act (2010)
  • Data Protection Act (1998) Non Statutory Guidance

Further guidance

  • Working Together to Safeguard Children (HMG 2006 - under revision 2012)
  • What to do if you’re Worried a Child is Being Abused (HMG 2006)
  • Framework for the Assessment of Children in Need and their Families (DoH 2000)
  • The Common Assessment Framework for Children and Young People: A Guide for Practitioners (CWDC 2010)
  • Statutory guidance on making arrangements to safeguard and promote the welfare of children under section 11 of the Children Act 2004 (HMG 2007)
  • Information Sharing: Guidance for Practitioners and Managers (HMG 2008) (HMG 2006)
  • Independent Safeguarding Authority: www.isa.homeoffice.gov.uk

 

This policy was adopted at a meeting of

Little Champs Nursery

(name of provider)

Held on

1st December 2012

(date)

Date to be reviewed

1st December 2013

(date)

Signed on behalf of the provider

Neeru Dutt

Name of signatory

Neeru Dutt

Role of signatory (e.g. chair, director or owner)

Neeru Dutt

 

1.6 Use of Mobile Phones and Cameras

Policy Statements

 Little Champs Nursery take steps to ensure that there are effective procedures in place to protect children, young people, and vulnerable adults from the unacceptable use of mobile phones and cameras in the setting.

 Procedures

 Personal Mobile Phones

  • Personal mobile phones belonging to members of staff are not used on the premises during working hours.
  • At the beginning of each individual’s shift, personal mobile phones are stored in lockers. If no lockers are provided, they must be stored in a locked office drawer.
  • In the event of an emergency, personal mobile phones may be used in the privacy of the office, with permission from the manager.
  • Members of staff ensure that the telephone number of the setting is known to immediate family and other people who need to contact them in an emergency.
  • If members of staff take their own mobile phones on outings, for use in the case of an emergency, they must not make or receive personal calls as this will distract them.
  • Members of staff will not use their personal mobile phones for taking photographs of children on outings.
  • Parents and visitors are requested not to use their mobile phones whilst on the premises. There is an exception if a visitor’s company or organisation operates a lone working policy that requires contact with their office periodically throughout the day. Visitors will be advised of a quiet space where they can use their mobile phone, where there are no children present.

  • Cameras and videos

  • Members of staff must not bring their own cameras or video recorders into the setting.
  • Photographs and recordings of children are only taken for valid reasons, i.e. to record their learning and development, or for displays within the setting.
  • Photographs or recordings of children are only taken on equipment belonging to the setting.
  • Camera and video use is monitored by the setting manager.
  • Where parents request permission to photograph or record their own children at special events, permission will first be gained from all parents for their children to be included.
  • Photographs and recordings of children are only taken of children if there is written permission to do so (found on the individual child’s Registration Form).

 

This policy was adopted at a meeting of

Little Champs Nursery

 

Held on

3rd December 2012

 

Date to be reviewed

3rd December 2013 or if legislation dictates

 

Signed on behalf of the provider

 

Name of signatory

Neeru Dutt

Role of signatory (e.g. chair, director or owner)

 

 

5.1 Staffing

Policy statement

Little Champs Nursery School provide a staffing ratio in line with the Safeguarding and Welfare Requirements of the Early Years Foundation Stage to ensure that children have sufficient individual attention and to guarantee care and education of a high quality. Our staff are appropriately qualified and we carry out checks for criminal and other records through the Criminal Records Bureau in accordance with statutory requirements.

Procedures

To meet  this aim we use the following ratios of adult to children:

  • Children under two years of age: 1 adult : 3 children:
    • at least one member of staff holds a full and relevant level 3 qualification and is suitably experienced in working with children under two;
    • at least half of all other staff hold a full and relevant level 2 qualification;
    • at least half of all staff have received training that specifically addresses the care of babies; and
    • where there is an under two-year-olds’ room, the member of staff in charge of that room has suitable experience of working with under twos.
  • Children aged two years: 1 adult : 4 children:
    • at least one member of staff holds a full and relevant level 3 qualification; and
    • at least half of all other staff hold a full and relevant level 2 qualification.
  • Children aged three years and over: 1 adult : 8 children:
  • at least one member of staff holds a full and relevant level 3 qualification; and
  • at least half of all other staff hold a full and relevant level 2 qualification.
  • We follow the Early Years Foundation Stage Safeguarding and Welfare Requirements where a Qualified Teacher, Early Years Professional or other suitable level 6 qualified person is working directly with children aged three and over between the hours of 8am and 4pm as follows:
  • there is at least one member of staff for every 13 children; and
  • at least one other member of staff holds a full and relevant level 3 qualification.
  • A minimum of two staff/adults are on duty at any one time.
  • Each child is assigned a key person to help the child become familiar with the setting from the outset and to ensure that each child has a named member of staff with whom to form a relationship. The key person plans with parents for the child's well-being and development in the setting. The key person meets regularly with the family for discussion and consultation on their child's progress and offers support in guiding their development at home.
  • Little Champs Nursery School hold regular staff meetings to undertake curriculum planning and to discuss children's progress, their achievements and any difficulties that may arise from time to time.

This policy was adopted at a meeting of

Little Champs Nursery School

 

Held on

26th November 2012

 

Date to be reviewed

26th November 2013

 

Signed on behalf of the provider

Neeru Dutt

Name of signatory

Neeru Dutt

Role of signatory (e.g. chair, director or owner)

Director

 

8.1 Health and safety general standards

Policy statement

Our setting Little Champs Nursery School believes that the health and safety of children is of paramount importance. We make our setting a safe and healthy place for children, parents, staff and volunteers.

  • We aim to make children, parents, staff and volunteers aware of health and safety issues and to minimise the hazards and risks to enable the children to thrive in a healthy and safe environment.
  • Our member of staff responsible for health and safety is: Leanne Maidment
  • He/she is competent to carry out these responsibilities.
  • He/she has undertaken health and safety training and regularly updates his/her knowledge and understanding.
  • We display the necessary health and safety poster in: Office

 

Insurance cover

We have public liability insurance and employers' liability insurance. The certificate for public liability insurance is displayed in: Office

Procedures

Awareness raising

  • Our induction training for staff and volunteers includes a clear explanation of health and safety issues, so that all adults are able to adhere to our policy and procedures as they understand their shared responsibility for health and safety. The induction training covers matters of employee well-being, including safe lifting and the storage of potentially dangerous substances.
  • Records are kept of these induction training sessions and new staff and volunteers are asked to sign the records to confirm that they have taken part.
  • Health and safety issues are explained to the parents of new children, so that they understand the part played by these issues in the daily life of the setting.
  • As necessary, health and safety training is included in the annual training plans of staff, and health and safety is discussed regularly at staff meetings.
  • We operate a no-smoking policy.
  • Children are made aware of health and safety issues through discussions, planned activities and routines.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Safety of adults

  • Adults are provided with guidance about the safe storage, movement, lifting and erection of large pieces of equipment.
  • When adults need to reach up to store equipment or to change light bulbs, they are provided with safe equipment to do so.
  • All warning signs are clear and in appropriate languages.
  • Adults do not remain in the building on their own or leave on their own after dark.
  • The sickness of staff and their involvement in accidents is recorded. The records are reviewed termly to identify any issues that need to be addressed.
  • We keep a record of all substances that may be hazardous to health - such as cleaning chemicals, or gardening chemicals if used. This states what the risks are and what to do if they have contact with eyes or skin or are ingested. It also states where they are stored.
  • We keep all cleaning chemicals in their original containers.

 

Windows

  • Low level windows are made from materials that prevent accidental breakage or are made safe.
  • Windows are protected from accidental breakage or vandalism from people outside the building.
  • Windows above the ground floor are secured so that children cannot climb through them.

Doors

  • We take precautions to prevent children's fingers from being trapped in doors.

Floors

  • All floor surfaces are checked daily to ensure they are clean and not uneven, wet or damaged.

Electrical/gas equipment

  • All electrical/gas equipment conforms to safety requirements and is checked regularly.
  • Our boiler/electrical switch gear/meter cupboard is not accessible to the children.
  • Fires, heaters, electric sockets, wires and leads are properly guarded and the children are taught not to touch them.
  • Storage heaters are checked daily to make sure they are not covered.
  • There are sufficient sockets to prevent overloading.
  • The temperature of hot water is controlled to prevent scalds.
  • Lighting and ventilation is adequate in all areas including storage areas.

Storage

  • All resources and materials, which are used by the children, are stored safely.
  • All equipment and resources are stored or stacked safely to prevent them accidentally falling or collapsing.

Outdoor area

  • Our outdoor area is securely fenced.
  • Our outdoor area is checked for safety and cleared of rubbish before it is used.
  • Adults and children are alerted to the dangers of poisonous plants, herbicides and pesticides.
  • Our pool/pond is securely covered or otherwise guarded.
  • Where water can form a pool on equipment, it is emptied before children start playing outside.
  • Our outdoor sand pit is covered when not in use and is cleaned regularly.
  • All outdoor activities are supervised at all times.

Hygiene

  • We seek information from the Health Protection Agency to ensure that we keep up-to-date with the latest recommendations.
  • Our daily routines encourage the children to learn about personal hygiene.
  • We have a daily cleaning routine for the setting, which includes the play room(s), kitchen, rest area, toilets and nappy changing areas.
  • We have a schedule for cleaning resources and equipment, dressing-up clothes and furnishings.
  • The toilet area has a high standard of hygiene, including hand washing and drying facilities and disposal facilities for nappies.
  • We implement good hygiene practices by:
  • cleaning tables between activities;
  • cleaning and checking toilets regularly;
  • wearing protective clothing - such as aprons and disposable gloves - as appropriate;
  • providing sets of clean clothes;
  • providing tissues and wipes; and
  • ensuring individual use of flannels, towels and toothbrushes.

Activities and resources

  • Before purchase or loan, equipment and resources are checked to ensure that they are safe for the ages and stages of the children currently attending the setting.
  • The layout of play equipment allows adults and children to move safely and freely between activities.
  • All equipment is regularly checked for cleanliness and safety, and any dangerous items are repaired or discarded.
  • All materials, including paint and glue, are non-toxic.
  • Sand is clean and suitable for children's play.
  • Physical play is constantly supervised.
  • Children are taught to handle and store tools safely.
  • Children who are sleeping are checked regularly.
  • Children learn about health, safety and personal hygiene through the activities we provide and the routines we follow.
  • Any faulty equipment is removed from use and is repaired. If it cannot be repaired it is discarded.
  • Large pieces of equipment are discarded only with the consent of the manager and the management team.

Legal framework

  • Health and Safety at Work Act (1974)
  • Management of Health and Safety at Work Regulations (1999)
  • Electricity at Work Regulations (1989)
  • Control of Substances Hazardous to Health Regulations (COSHH) (2002)
  • Manual Handling Operations Regulations (1992 (As Amended 2004))
  • Health and Safety (Display Screen Equipment) Regulations (1992)

 

Further guidance

  • Health and Safety Law: What You Need to Know (HSE Revised 2009)
  • Health and Safety Regulation…A Short Guide (HSE 2003)
  • Electrical Safety and You: A Brief Guide (HSE 2012)
  • Working with Substances Hazardous to Health: What You Need to Know About COSHH (HSE Revised 2009)
  • Getting to Grips with Manual Handling - Frequently Asked Questions: A Short Guide (HSE 2011)

This policy was adopted at a meeting of

Little Champs Nursery School

(name of provider)

Held on

8th December 2012

(date)

Date to be reviewed

8th December 2013

(date)

Signed on behalf of the provider

Neeru Dutt

Name of signatory

Neeru Dutt

Role of signatory (e.g. chair, director or owner)

Director  

10.9 Confidentiality and client access to records

 

Policy statement

 

‘Confidential information is information that is not normally in the public domain or readily available from another source, it should have a degree of sensitivity and value and be subject to a duty of confidence. A duty of confidence arises when one person provides information to another in circumstances where it is reasonable to expect that the information will be held in confidence.'

Information Sharing: Guidance for Practitioners and Managers (DCSF 2008)

In our setting Little Champs Nursery School, staff and managers can be said to have a ‘confidential relationship’ with families. It is our intention to respect the privacy of children and their parents and carers, while ensuring that they access high quality early years care and education in our setting. We aim to ensure that all parents and carers can share their information in the confidence that it will only be used to enhance the welfare of their children. There are record keeping systems in place that meet legal requirements; the means we use to store and share that information takes place within the framework of the Data Protection Act (1998) and the Human Rights Act (1998).

Confidentiality procedures

  • Little Champs Nursery School always check whether parents regard the information they share with us to be confidential or not.
  • Some parents may share information about themselves with other parents as well as staff; the setting cannot be held responsible if information is shared beyond those parents whom the person has ‘confided’ in.
  • Information shared between parents in a discussion or training group is usually bound by a shared agreement that the information is confidential to the group and not discussed outside of it.
  • We inform parents when we need to record confidential information beyond the general personal information we keep (see our Children's Records Policy) - for example with regard to any injuries, concerns or changes in relation to the child or the family, any discussions with parents on sensitive matters, any records we are obliged to keep regarding action taken in respect of child protection and any contact and correspondence with external agencies in relation to their child.
  • We keep all records securely (see our Children's Records Policy).

 

Client access to records procedures

Parents may request access to any confidential records held on their child and family following the procedure below:

  • Any request to see the child’s personal file by a parent or person with parental responsibility must be made in writing to the setting leader or manager.
  • The setting leader informs the management team and sends a written acknowledgement.
  • The setting commits to providing access within 14 days, although this may be extended.
  • The setting’s leader and chair, director or owner prepare the file for viewing.
  • All third parties are written to, stating that a request for disclosure has been received and asking for their permission to disclose to the person requesting it. Copies of these letters are retained on file.
  • ‘Third parties’ include all family members who may be referred to in the records.
  • It also includes workers from any other agency, including children's social care, the health authority, etc. It is usual for agencies to refuse consent to disclose, preferring the individual to go directly to them.
  • When all the consents/refusals to disclose have been received, these are attached to the copy of the request letter.
  • A photocopy of the complete file is taken.
  • The setting leader and chair, director or owner go through the file and remove any information which a third party has refused consent to disclose. A thick black marker is used, to score through every reference to the third party and information they have added to the file.
  • What remains is the information recorded by the setting, detailing the work initiated and followed by them in relation to confidential matters. This is called the ‘clean copy’.
  • The ‘clean copy’ is photocopied for the parents, who are then invited in to discuss the contents. The file should never be given straight over, but should be gone through by the setting leader, so that it can be explained.
  • Legal advice may be sought before sharing a file, especially where the parent has possible grounds for litigation against the setting or another (third party) agency.

All the undertakings above are subject to the paramount commitment of the setting, which is to the safety and well-being of the child. Please see also our policy on Safeguarding Children and Child Protection

Legal framework

  • Data Protection Act (1998)
  • Human Rights Act (1998)

Further guidance

 

  • Information Sharing: Guidance for Practitioners and Managers (DCSF 2008)

This policy was adopted at a meeting of

Little Champs Nursery School

 

Held on

4th December 2012

 

Date to be reviewed

4th December 2013

 

Signed on behalf of the provider

Neeru Dutt

Name of signatory

Neeru Dutt

Role of signatory (e.g. chair, director or owner)

Director

 

 

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